Health and Safety Documents

Health and Safety Declaration

The Management of Health and Safety at Work Regulations requires co-operation and co-ordination with all parties whilst sharing a workplace. It is a condition of entry into the exhibition that EVERY exhibitor, contractor, sub-contractor, supplier and their agents comply with the Health and Safety at Work act 1974 (HASAWA74) and all other legislation covering the venue. The exhibiting company accepts that it is their legal and moral responsibility to ensure that their own and others health and safety is not put at risk by their actions (or inactions) during the Exhibition. All Companies must complete the Health and Safety Declaration Form affirming your commitment to co-operation and co-ordination with the congress organisers and venue.

Insurance and Liability

Exhibiting Companies are required to hold suitable Public Liability Insurance, which is valid for the duration of the exhibition, to the minimum value of £5M for self-build stands and £2M for shell scheme stands.  Exhibiting Companies are responsible for their own activities and those of their Contractors whilst on site. Contractors who are engaged by an Exhibiting Company are not required to submit their policy details but the client/Exhibiting Company is strongly advised to ensure that a valid policy of Public Liability Insurance is in place for the duration of works.

Method Statement 

If you are building your own stand or other complex structure at the exhibition, you must submit a full Method Statement to the BiosciSPEX portal at the along with your stand plan, risk assessment and structural calculations.  If you have any queries regarding this or need further information, please contact us on (SfEBESconference@endocrinology.org).

Risk Assessment

Each exhibitor (space only and shell scheme) must undertake a Risk Assessment prior to the congress, identifying the hazards present on site and ways in which you will then minimise and control these hazards.

All exhibitors must complete and return a completed Risk Assessment form.  A risk assessment template and guidelines for completing this are included however exhibitors can produce their own if preferred.