Technical Information for all exhibitors

Hazardous Items 

Specific regulations exist concerning the exhibiting of hazardous items, such as compressed gases, laser products, radioactive substances, noxious substances, flammable liquids etc.  The use of such materials is prohibited without prior permission – please ensure these are all detailed on your Risk Assessment and Method Statement for consideration by the venue and team.

Any exhibit or process which generates and blows out or otherwise emits fumes, exhaust or smoke is subject to regulation and has to be approved by the venue. 

Please forward written requests for the inclusion of any hazardous items onsite to the team SfEBESconference@endocrinology.org

Floor covering 

The exhibition floor is carpeted – shell scheme stands will also be carpeted.

Space only stand flooring should be incorporated into the stand design as required.

Freight Forwarding

The official freight forwarding agent is DHL Trade Fairs and Events (UK) Ltd. Any Company requiring freight forwarding and storage facilities should contact DHL directly (matthew@dhl-exh.com) and complete and return the order form to DHL to book. Please see the dates, deadlines and forms page of the manual.

Note: There will be a cost charged to you by DHL for them to unload any deliveries and take them to your stand onsite.

Internet connectivity/WiFi

Free Wifi will be available throughout the venue. The wifi in place for this event is intended for use by delegates and not for exhibitions/displays which require an internet connection in order to function.  For such displays we advise a wired connection to ensure uninterrupted service.

Noise 

To ensure that disturbance to exhibitors and delegates is kept to a minimum the congress organisers will enforce the following sound and music regulations for the duration of the event:

• Any company wishing to play music on their stand must have the appropriate licence(s) – it is the exhibitors’ responsibility to obtain this.
• The congress organisers reserve the right to alter/restrict sound levels on any stand at any time during the tenancy period of the event.
• Please give consideration to your neighbouring exhibitors at all times.

Water Regulations

If you are having a water feature or are using water in any other way on your stand, please contact the team SfEBESconference@endocrinology.org