Dates, Deadlines and Forms

 

Exhibition Tasks

 

Tuesday 7 January | Upload PDF proof of Delegate Bag Inserts, Programme book Adverts and any sponsored items for approval

 

Wednesday

Wednesday 8 January | Upload Schematic Stand Plan (Space only)

Wednesday 8 January | Upload Method statement submitted (Space only)

 

Tuesday 21 January | Upload company logo

Tuesday 21 January | Upload company name

Tuesday 21 January | Upload company profile

The above task deadlines are set to meet the deadlines for the programme book print timeline.

Failure to upload these on the portal by the deadline given may result in you not being included in the programme book.

 

Tuesday 21 January | Upload final PDF proof of Delegate Bag Inserts, Programme book Adverts and any sponsored items for approval

 

Monday 10 February | Acknowledgement of delivery date for delegate packs (Friday 28^th February)

The above task may not be applicable to all sponsors, if this is not on the portal for you please ignore

 

Monday 10 February | Confirmation completed registrations

We will email you a code specific to your company so you can register using the online registration system.

As per your contract agreement you will only be able to register using the code for the number of passes you have been allocated. As standard each exhibiting company is allocated two free passes which provide access to the Exhibition Hall only.

Any additional passes required will need to be purchased in advance by emailing SfEBESconference@endocrinology.org

No person will be admitted to the Exhibition except on the production of a valid invitation or pass. The Exhibition is not open to the general public.

Badges must be collected from the registration desk, on arrival.

 

Monday 17 February | Upload health & safety declaration form

Form is downloadable from the task on the portal

Monday 17 February | Upload risk assessment form

               Form is downloadable from the task on the portal

Monday 17 February | Upload insurance certificate

               Copy of Insurance Certificate (incl. Public Liability minimum £5m)

 

The above task deadlines are mandatory requirements that must be uploaded in advance of the meeting. You will not be allowed entry to the exhibition if you have not provided these. Failure to upload these on the portal by the deadline for our approval may delay your access on site if the provided materials do not meet the correct requirements.

 

Tuesday 5 March | Lead retrieval bookings made (if not part of package) - RefTech

If lead retrieval is not included or purchased as part of the sponsorship package, this can be purchased as a separate item through visiting the RefTech portal here.

 

Tuesday 11 February | Orders for electrical connection/power (space only) - PICKARDS

Space only stand bookings do not include power and this must be ordered separately via emailing Pickards

 

Thursday 7 February | Orders for stand, fixtures and fittings - PICKARDS

Shell scheme panels can be personalised with printed graphics.  Graphic panels and banners for all stand types can be ordered via the Pickards portal.

 

Tuesday 17 February| Orders for AV and Internet for stands – VENUE

Orders for wired internet connections at stands can be submitted via emailing the venue with the completed form

 

Tuesday 17 February| Orders for catering, waste and water services – VENUE

Orders for waste and water services for stands can be submitted via emailing the venue with the completed form

 

Tuesday 17 February| Stand cleaning booking – VENUE

The exhibition hall and stand carpets will be hoovered each evening.  Additional/enhanced cleaning can be ordered via emailing the venue with the completed form

 

The above task deadlines are mandatory requirements that must be uploaded in advance of the meeting. You will not be allowed entry to the exhibition if you have not provided these. Failure to upload these on the portal by the deadline for our approval may delay your access on site if the provided materials do not meet the correct requirements.

 

Other Supplier Orders:

DHL

All shipping requirements must be submitted to DHL, information on this below. 

DHL Bag Insert Information

DHL Shipping Manual

DHL Order form please return this form to Matthew Spokes from DHL on Matthew@dhl-exh.com using SfE BES 2025.