Dates, Deadlines and Forms

Monday 2 December | Upload PDF proof of Delegate Bag Inserts, Programme book Adverts and any sponsored items for approval

Wednesday 11 December | Upload Schematic Stand Plan (Space only)

Wednesday 11 December | Upload Method statement submitted (Space only)

Monday 16 December | Upload company logo

Monday 16 December | Upload company name

Monday 16 December | Upload company profile

The above task deadlines are set to meet the deadlines for the programme book print timeline.

Failure to upload these on the portal by the deadline given may result in you not being included in the programme book.

Monday 16 December | Upload final PDF proof of Delegate Bag Inserts, Programme book Adverts and any sponsored items for approval

Monday 10 February | Acknowledgement of delivery date for delegate packs (Friday 28^th February)

The above task may not be applicable to all sponsors, if this is not on the portal for you please ignore

Monday 10 February | Confirmation completed registrations

We will email you a code specific to your company so you can register using the online registration system.

As per your contract agreement you will only be able to register using the code for the number of passes you have been allocated. As standard each exhibiting company is allocated two free passes which provide access to the Exhibition Hall only.

Any additional passes required will need to be purchased in advance by emailing SfEBESconference@endocrinology.org

No person will be admitted to the Exhibition except on the production of a valid invitation or pass. The Exhibition is not open to the general public.

Badges must be collected from the registration desk, on arrival.

Monday 17 February | Upload health & safety declaration form

Form is downloadable from the task on the portal

Monday 17 February | Upload risk assessment form

Form is downloadable from the task on the portal

Monday 17 February | Upload insurance certificate

Copy of Insurance Certificate (incl. Public Liability minimum £5m)

The above task deadlines are mandatory requirements that must be uploaded in advance of the meeting. You will not be allowed entry to the exhibition if you have not provided these. Failure to upload these on the portal by the deadline for our approval may delay your access on site if the provided materials do not meet the correct requirements.

Other Supplier Orders:

DHL

All shipping requirements must be submitted to DHL, information on this below. 

DHL Bag Insert Information

DHL Shipping Manual

DHL Order form please return this form to Matthew Spokes from DHL on Matthew@dhl-exh.com using SfE BES 2025.