General Information

Accommodation 

A number of hotels of various categories at negotiated rates are available for participants of the event. Please contact Minos Psarakis at Bioscientifica ([email protected]) for more information on availability or book via the Accommodation booking links on the Congress website.

Baby Changing & Feeding Facilities

Baby changing facilities are available in the Riverside Foyer and the Concourse.

Children/Students/Trainees 

No person under the age of 16 will be permitted access to the Exhibition.  This rule also applies to the children of Exhibitors and Contractors during the build-up, open and breakdown periods.

Cloakroom  

There are cloakrooms located on the Cityside Concourse and Riverside Foyer of the ICC Belfast.

This can be used for coats and individual luggage however is not intended as a storage area for exhibit materials.

Disabled Persons’ Facilities

The ICC Belfast is committed to making every visit accessible for all, you can read more information here.

First Aid 

Anyone requiring first aid assistance should report to the Organisers’ Office which will be clearly signposted. If there is insufficient time and a member of the congress or venue team is unavailable, please call the Emergency Services.

Insurance 

The congress organisers, whilst taking every reasonable precaution, expressly decline responsibility for any loss or damage which may befall the property of any exhibitor from any cause whatsoever.

The congress organiser insures the exhibition area against Force Majeure. However, these measures do not cover the risks involved with the material brought to the stand by the exhibitor. The exhibitor alone is responsible for securing this coverage. Each exhibitor is responsible for his/her own exhibit, packing and construction of the stand. The congress organisers refuse to accept any responsibility whatsoever for the insurance of these objects. The congress organisers require that the exhibitor arranges for his/her own insurance with a third party.

All Companies exhibiting must complete, sign and return the Health and Safety Declaration Form to confirm that they have the required level of liability insurance cover in place for this event. Exhibiting companies are responsible for their own activities and those of their contractors whilst on site. Contractors who are engaged by an exhibiting company are not required to submit their policy details but the client/exhibiting company is strongly advised to ensure that a valid policy of Public Liability Insurance is in place for the duration of works.

Exhibitors or their agents must not damage or deface the exhibition facility or the booths and equipment of other exhibitors. When such damage occurs, the exhibitor is solely responsible and is liable to the owner of the property. Exhibitors must make provision for the safeguarding of their goods, materials, equipment, and displays at all times.

Should these provisions be ignored and the exhibitor fails to verify their insurance coverage or fails to produce documents stating verification, the congress organiser has the right to prevent the exhibitor from entering the exhibition area until the provisions are fulfilled.

Lost Property 

All lost property should be handed to the nearest member of staff. At the end of each day any unclaimed property is taken to the venue control room for safe keeping.

For lost property enquiries telephone: 02890 334400.

If you have lost something please check at the Registration Desk or with the Venue’s control room.  Should personal effects be left on your exhibit booth, these should be given to the Registration team or a member of the venue team. Items left unattended such as bags or cases should be reported to a member of venue security.

Paging/Announcements

Please note that during the open period of the show, the public address system is for congress organisers’ announcements and emergency/police messages only.

Payment Conditions

The venue will invoice all technical services after the event. Payment via credit card is possible and must be before the congress.

Security 

Although every reasonable security precaution is taken throughout the tenancy period of the congress, the congress organisers cannot be held responsible for any loss, damage or accident, which may occur to any exhibitors (or their contractors), property or personnel.  We strongly recommend that any valuable items e.g. handbags, mobile phones and laptop computers are kept under constant supervision, (especially during build-up and breakdown) and removed from the Exhibition Hall each evening.

Please survey your own area for any suspicious packages, bags etc.  If you see anything suspicious, contact a member of the Venue, Security or Organising staff.  Please ensure that you have suitable insurance cover for yourself, your staff and your property.

ICC Belfast provides 24-hour building security cover via its security control room.