Technical Information for all exhibitors

Electrical Supply

All table top exhibitors will have an extension cord with 2 sockets included in their shell scheme package.

Space only stands will not receive any power or lighting (apart from the main venue lighting as part of the package).

If you wish to order power or an electrical connection for your stand please contact Pickard.  Pickard are responsible for arranging all additional power requests.  All electrical work must comply with the regulations of the venue.

Please note that electricity will be supplied to the stands from floor ducts and rigging.

Floor covering 

All exhibition areas within the ICC Belfast are carpeted (with the exception of the Concourse and Riverside Foyer). If an exhibitor wishes to install their own carpet on their stand, they must first lay down floor panels to protect the venue carpet.

All installed carpets should be secured in place using double sided tape (Stikatak B7 Exhibition Tape or equivalent).

Freight Forwarding

The official freight forwarding agent is DHL Trade Fairs and Events (UK) Ltd. Any Company requiring freight forwarding and storage facilities should contact DHL directly ([email protected]) and complete and return the order form to DHL to book.  Please see the dates and deadlines page in the manual for further information and tariffs.

Note: There will be a cost charged to you by DHL for them to unload any deliveries and take them to your stand onsite.

Hazardous Items 

Specific regulations exist concerning the exhibiting of hazardous items, such as compressed gases, laser products, radioactive substances, noxious substances, flammable liquids etc.  The use of such materials is prohibited without prior permission – please ensure these are all detailed on your Risk Assessment and Method Statement for consideration by the venue and team.

Any exhibit or process which generates and blows out or otherwise emits fumes, exhaust or smoke is subject to regulation and has to be approved by the venue. 

Please forward written requests for the inclusion of any hazardous items onsite to the team [email protected]

Internet connectivity/WiFi

ICC Belfast offers free Wi-Fi internet for all delegates and exhibitors, suitable for basic web browsing. For additional IT requirements such as wired internet, dedicated exhibitor Wi-Fi or telephony please see the form from the Dates, Deadlines and Forms page of the manual. This will need to be completed and sent back to the venue.

Noise 

To ensure that disturbance to exhibitors and delegates is kept to a minimum the congress organisers will enforce the following sound and music regulations for the duration of the event:

• Any company wishing to play music on their stand must have the appropriate licence(s) – it is the exhibitors’ responsibility to obtain this.
• The congress organisers reserve the right to alter/restrict sound levels on any stand at any time during the tenancy period of the event.
• Please give consideration to your neighbouring exhibitors at all times.

Water Regulations

If you are having a water feature or are using water in any other way on your stand, please contact the team [email protected]