Access, Rehearsals and Timings

Set-up, Layout, Breakdown

Set-up and breakdown will take place on the day of the Symposium. Access will be from 15 minutes before the start of the Symposium (unless you have agreed alternative times separately with the Meeting organisers and have confirmation in writing).  Breakdown should be completed no later than 15 minutes after the end of the session. 

The sponsoring companies can arrange promotional posters on the stage. However, due to the lack of access time prior to the start of the session, installation of own stage sets is limited. If you require alternative stage arrangements, please contact the Meeting organisers for discussion and approval, no later than 1 November 2024.

Aisles must be kept clear at all times. Any participating company who causes obstruction or nuisance after notice has been given will be liable to have their session discontinued by the organisers at the participating company’s expense. Material for the symposium can also be distributed from your exhibition space however not in any general areas.

Rehearsal Access

If you wish to have a rehearsal for your satellite, please contact the Meeting organiser in order to schedule this, gain a quotation for additional AV Technician time if required, and obtain approval. Note: The rehearsals need to work around the main programme. Please note that an additional charge may be applied by the AV company.

Contact: espe2024.sponsors@bioscientifica.com to organise your rehearsal time.

Speakers

The sponsoring company must cover speakers’ registration fees, accommodation and flights for the ESPE 2024 Meeting. Registration is made through the meeting website on the registration page of the event.  

Audio Visual Specification

All Satellite Symposia rooms are equipped with standard technical equipment including a projector, a screen, and microphone for speaker and chairpersons. A technician will be on duty throughout the Symposium to operate the standard audio-visual equipment. Sponsors requiring any additional AV equipment and/or technicians other than above mentioned please email Tim.Norris@accliverpool.com for options and costings. For any other bespoke requests please contact the Meeting Organiser via email espe2024.sponsors@bioscientifica.com to discuss and the relevant arrangements will be made. 

Companies must bear any extra costs incurred.

Speaker Preview Centre

Speakers are requested to use the facility before their Satellite Symposium to ensure that their presentation projects clearly and is in the correct order. Presentations should be handed over to the technical staff a minimum of 3 hours before the Satellite Symposium. Presentations received after this deadline cannot be guaranteed optimal audio visual support.

Security/Badges

Participants with “ESPE Member”, “Delegate” and “Exhibitor” badges will have access to the session rooms during the satellite symposium. If you have staff working only during the Symposium you can pick up the pre-registered “Satellite Symposia badges” at the Exhibition registration desk.

These badges are without personal names and only valid the day of your Symposium/technical rehearsal.

Roll up banner in the Registration area

Sponsors are offered the opportunity to advertise their satellite symposium in the registration area on the day of the satellite symposium free of charge, but only up to the end of the satellite symposium.  Once your company’s satellite symposium is over the roll-up should be removed. If it is not removed by the company, it will be removed by the registration staff and we cannot guarantee its safety.

WiFi

WiFi is available free of charge throughout the Venue. However, this is a public connection and is unsuitable for downloading large files.

WiFi can be upgraded for satellite sessions if required, at an additional charge. Please contact joseph.mangan@accliverpool.com if you require a WiFi upgrade.