PREPARING YOUR CONTENT

Sponsors must arrange all scientific content and satellite symposium presentations, along with all speaker arrangements, including invitations, registration fees, publicity etc., and should meet all associated costs directly.

Agenda proposal, review and submission

All proposed agendas should be submitted for review by the Programme Organising Committee (POC) no later than 16 September 2025. The POC will review all submissions on a first come, first served basis to ensure no duplication of speakers or topics between satellite symposia or conflicts with the main scientific programme.

You may begin discussions with speakers prior to receiving POC feedback however please note that speakers should not be confirmed/contracted until proposals are fully approved.

All proposals must be uploaded to the tasks section of the BiosciSPEX portal, and must include the following information:

1.     Title

2.     Time and date of session

3.     Chair full name and affiliation (including city/country)

4.     Faculty full names and affiliations (including cities/countries)

5.     Short session description – 50 words max (optional)

6.     Individual presentation titles and times (e.g. Chairperson’s welcome (5 mins))

Please ensure, when submitting proposals, that you clearly state who feedback should be sent to (sponsor contact, agency contact or both) and also who will provide the final sign-off of the programme (if different).

Please note that individuals from the BSPED Committees must not be engaged to chair or speak at sponsored satellite symposia or expert insights during BSPED 2025.  Details of these committees can be found here.

POC feedback on initial proposals will be returned no later than 23 September 2025 (please note that if the initial submission deadline is missed then POC feedback may be delayed).

Following receipt of POC feedback, final agendas must be submitted no later than 30 September 2025.

Please note: Failure to meet this deadline may mean that the session details cannot be included in some scheduled pre-event marketing materials.

Final agendas must include the following information:

1.     Title exactly as you wish it to appear on the programme/promotional materials

2.     Time and date of session

3.     Chair name and affiliation (including city and country)

4.     Faculty names and affiliations (including cities and countries)

5.     Individual presentation titles and times (e.g. Chairperson’s welcome (5 mins)

Uploading your presentations

All presentations must be uploaded to the tasks section of the BiosciSPEX portal, no later than 7 October 2025.

Satellite Symposium Emails

The BSPED 2025 Organisers will distribute one email per day summarising the programme, including Sponsored Satellites Symposiums and Expert Insight Sessions, to all registered delegates. Individual invite emails to delegates are no longer being offered.