General Information

Accommodation

Please ensure you have made arrangements for your overnight stays as the British Society for Paediatric Endocrinology and Diabetes is not responsible for this.

Badges and Passes

Exhibitors’ badges may be collected from the registration desk, on arrival.

No person will be admitted to the Exhibition except on the production of a valid invitation or pass. The Exhibition is not open to the general public.

Each exhibiting company is allocated 2 free passes which provide access to the Exhibition Hall only.

If you require additional exhibitor passes above your entitlement, these are £150 each, and can be purchased by adding them in the registration pass form within the tasks section the BiosciSPEX portal. 

Car Parking

The hotel recommends using either:

• Q-Park First Street, M15 4FN – Secure Parking; OR
• NCP Manchester Central & NCP Great Northern – Public parking

Please note that car parking spaces are subject to availability and are not guaranteed. Cars parked in these car parks are out of the hotel's control and charges are variable. 

Should you require assessable parking bays, these are located opposite the hotel and are independently operated by the council. They are free for Blue Badge Holders, with no time limit. Subject to availability.

For more information on recommended car parks, and discount codes for users of the hotel, please head to: https://www.themidlandhotel.co.uk/directions and click the ‘Car Parking’ drop down option.

Catering 

Catering will be available in the designated breaks. Please refer to the Schedule.

Children

The BSPED 2023 50th Annual Meeting is an 18+ Event. The organisers reserve the right to operate a Challenge 25 policy, and evict anyone under the age of 18. If you appear under the age of 25, please ensure you carry a valid form of ID. Babes-in-arms will not be permitted access to any area of the conference. This also applies to the children of exhibitors and contractors during the build-up, open and breakdown periods.

Copyright

Please note that the Event Organisers have no copyright responsibility in respect of any exhibiting company.

Exhibitors are reminded that third party copyrights should not be infringed. Proper dispensation must be obtained and any royalties due, paid prior to the use of materials.

Should any copyright dispute arise, the Event Organisers will not be liable for any resulting loss or damages, sustained by any exhibitor or third party.

Delegates

We are expecting approximately 400 delegates at this event.

Deliveries

To the Venue

Please deliver to:

FAO Natasha Toal

BSPED 2023 50th Annual Meeting

The Midland Hotel
16 Peter Street
Manchester
M60 2DS

 

The Event Organisers regret that, for security reasons, we cannot sign on behalf of any exhibitor, or accept delivery of items of post. 

We do not encourage any deliveries to be made to the hotel prior to your event as the hotel cannot guarantee their safe storage. However, if you have large items that need delivering we recommend that you accompany these to the venue on Tuesday 7 November 2023.

Via DHL

If you are delivering items for the delegate packs, please ensure that delivery is made to our delivery partner, DHL, no later than Wednesday 1 November 2023 at the following address:

FAO BSPED 2023

[INSERT SPONSOR NAME]

c/o Matthew Spokes

DHL Trade Fairs & Events (UK) Limited

Unit 17 & 9

2nd Exhibition Avenue

N.E.C.  Birmingham

B40 1 PJ

United Kingdom

**All bag inserts must be approved before they can be packed in to delegate bags.**

Return Shipments / Deliveries

Any collections after the event must be packaged and labelled clearly and arranged for collection no later than 17:30 on Friday 10 November 2023. Goods cannot be stored at the hotel and will be disposed of.

Disabled Facilities

All public areas are accessible to wheelchair users.

Employment of Labour

Exhibitors shall ensure that their contractors and sub-contractors conduct their industrial relations in accordance with good practice and observe codes of practice issued from time to time by the Secretary of State for Employment and the Advisory, Conciliation and Arbitration Service (ACAS).  Any person whom in the opinion of the Organiser, is carrying out work contrary to the requirements of the Organiser and of the local or other competent authority and of the Landlords of the building, will be required to stop immediately and may be directed to leave the exhibition site.

The Organisers recommend that all contractors employed by exhibitors should be members of the British Exhibition Contractors Association (BECA).  Any queries should be referred to BECA, BECA House, Uplands Business Park, Blackhorse Lane, London E17 5QJ.

First Aid

Should you require first aid assistance, please contact the main reception of The Midland Hotel or the Registration Desk.

Health & Safety

Please check the tasks section of BiosciSPEX for all forms we require from you. Please note this is a mandatory requirement.

Insurance

The Event Organisers, whilst taking every reasonable precaution, expressly decline responsibility for any loss or damage, which may befall the property of any exhibitor from any cause whatsoever.

All exhibitors are required to insure their legal liability and are strongly advised to effect adequate insurance to include cover for all products and exhibits during the overall period of the Exhibition including transportation.

Exhibitors will be required to produce an insurance certificate as proof of the above. Please note this is a mandatory requirement.

Exhibitors must hold Public Liability Insurance to the value of £5,000,000.

Location

The Midland Hotel is a four-star luxury hotel and great conference facility in an easily accessible location within Manchester. Please see the link below for further information on travelling to the venue: https://www.themidlandhotel.co.uk/directions

Lost Property

Any lost property should be handed in at the main reception desk of The Midland Hotel, Manchester.

Music & Videos

Exhibitors wishing to broadcast / play music whether live from records, tapes, CDs or videos on their stands are advised that the Event Organisers do not hold a licence for the performance of such music. Exhibitors are solely responsible for obtaining any licence(s) required to play music on their stand.

Under the conditions of the 1988 Copyright Designs and Patents Act, Exhibitors wishing to play music at the exhibition must inform and gain the permission of both:

Phonographic Performance Ltd. and / or Video Performance Ltd.
The Performing Rights Society

Contact details for all of the above organisations are in the Contact List at the front of this manual.

Exhibitors playing music on their stand must comply with the sound regulations detailed in the noise section of this manual.

Noise

To ensure that disturbance to exhibitors is kept to a minimum, the Organisers will enforce the following sound and music regulations for the duration of the exhibition.

• Any company wishing to play music on their stand must have the appropriate licence(s) from PRS, PPL and VPL. Please see the Music & Videos section for further details.
• The Organisers reserve the right to alter/restrict sound levels on any stand at any time during the tenancy period of the event.
• Please give consideration to your neighbouring exhibitors at all times.

Security

Although every reasonable security precaution is taken throughout the tenancy period of the event, Bioscientifica cannot be held responsible for any loss, damage or accident, which may occur to any exhibitors (or their contractors), property or personnel. We strongly recommend that any valuable items e.g. handbags, mobile phones and laptop computers are kept under constant supervision, (especially during build-up and breakdown) and removed from the Exhibition Hall each evening.

Please survey your own area for any suspicious packages, bags etc. If you see anything suspicious, contact a member of the Hotel, Security or Organising staff.

Please ensure that you have suitable insurance cover for yourself, your staff and your property. 

Smoking

Smoking (including the use of e-cigarettes or vapes) is not permitted anywhere within the venue. 

Storage 

Please note that there are no storage facilities available.